NEW YORK, July 14 NY-Oce-Business-Green
NEW YORK, July 14 /PRNewswire/ -- With recent industry surveys indicating
that businesses want to be more environmentally responsible, Oce Business
Services is sharing recommendations to help enterprises implement more
eco-friendly practices across the document lifecycle (document creation
through disposal). Oce has been ranked by the Black Book of Outsourcing as a
Top 50 outsourcing vendor cited by clients for demonstrating the "highest
green credentials."
Oce clients concerned about the environment, such as Bremer Financial
Services, are acknowledging the company's efforts. "We implemented a green
campaign as a joint effort between the Bremer Facilities Group and Oce
Business Services to reduce paper usage," notes Dolores Hoffman, supervisor of
administrative services and facilities management for Bremer Facilities
Department. "Through initiatives such as moving print production to copiers
that can print on both sides of a page, we have significantly reduced paper
consumption and realized thousands of dollars in cost savings."
Oce Business Services' sustainability practices and recommendations cover
the document lifecycle, including print/copy management, document imaging,
fleet management, document needs assessment, records management, mail
management, and electronic discovery. Oce offers the following guidelines
designed to help organizations initiate print/copy management practices in the
office that can benefit the environment and reduce costs:
The workgroup alternative
To the extent possible, replacing personal desktop printers with workgroup
MFPs (multifunction peripherals that combine print/copy/scan/fax functionality
in one machine) shared by departments can have a strong positive impact. One
financial services company replaced 1,100 copiers and printers and 1,000 fax
machines with 400 MFPs. The initiative eliminated 1,700 machines that no
longer consume resources based on their manufacture, transportation,
operation, maintenance, and eventual disposal.
Adopt scanning practices
Rather than copy and store physical documents, organizations can scan and
store electronically. Employees retain digital copies that they can
distribute electronically, and at the same time avoid accumulating files
filled with paper. As a conservative estimate, scanning can reduce paper
consumption by one to three percent.
Default to duplex
Most multi-page documents don't require the text to be printed on one side
of the page. Newspapers, magazines and books use both sides (duplex
printing). With effective fleet management it is possible to change office
practices and make duplex printing of multi-page documents the norm. This can
potentially decrease paper use by up to 50 percent.
Turn off document headers
Document headers are pages that contain identifying information and
precede every print job. If headers are turned on by default, every print job
will consume an extra sheet of paper. If headers are turned off for all
users, organizations can reduce general office paper consumption by an
estimated 18 to 28 percent according to Oce Business Services client analyses.
Bulk up
Buying paper and toner in bulk can reduce transportation, packaging, and
storage resources. Buying in bulk also often results in cost savings.
Leverage "smart" technologies
Enterprises can use MFP "smart" technologies such as Personal Mail Box,
Fax-from-Desktop, Scan-to-Email/File Folder, and Document Routing in order to
decrease paper and chemicals used in printing. This can reduce paper usage by
up to three percent.
Oce Business Services' corporate parent recently underscored its
leadership in environmental sustainability with the release of its 2007
Sustainability Report. The report documents Oce achievements in delivering
sustainable technology and environmentally sound policies. The report
explains the company's use and re-use of components, energy and water
consumption, waste handling emissions, as well as human and environmental
safety. The 2007 Sustainability Report is available at
www.oceusa.com/sustainability2007.
About Oce Business Services
Oce Business Services, Inc. is one of the world's leading providers of
document process management services and technology to law firms, corporations
and the public sector. Its spectrum of managed solutions spans the document
lifecycle. These include print/copy, fleet, mail services, Six Sigma(R)-based
performance management, records management and eDiscovery. Oce Business
Services is one of the most experienced providers of eDiscovery, paper
discovery, forensics and web-based review services for complex litigation and
regulatory compliance matters. Oce Business Services' integrated capabilities
allow it to serve enterprise-wide requirements with advanced technology,
people and processes. By enabling organizations to manage and control
document assets, Oce helps reduce costs, increase efficiency, mitigate risk
and introduce innovation. To learn more, visit http://www.obs-innovation.com.
SOURCE Oce Business Services, Inc.
